My Last Blog Post for DAC0163 Accounting Information System: Comment & Suggestions

Accounting information system is an interesting subject to learn because I have learned about UBS system, computer programs and information system. Now my final examination is just around the corner and this shows that my 4^th semester is going to end. I hope I will do my best for AIS as well as other subjects too.

I would like to thank my lecturer Mr. Noreffendy for his guidance and lectures.  Sir, you are the one of the best lecturer in MSU and thank you so much for your guidance. I would also like to wish GOOD LUCK to all the students who are sitting for final examination. And now is time to say good bye to the blog and also Accounting Information System (AIS).

State six(6) Tranning Approaches Under Employee Training Program Under System Implementation System

Training approaches available to the company:

• Hiring outside training consultants
• Using training manual
• Using videotape presentation
• Using audiotape presentation
• By training seminar
• Using individualized hand-on instruction
• By computer-assisted training

Reason for employee training:

• Recruiting costs relating to hiring a new employee are avoided
• Existing employees are already familiar with the firm's operations
• Employee morale is often enhanced, especially in cases where the new position would be a promotion for an existing employee

Explain What Is "Communication Gap" Under System Analysis Phase

PHASE 1: SURVEY THE PRESENT SYSTEM (OBJECTIVE)

• Identify specific problems
• Gain a fundamental understanding of the operational aspects of the system

COMMUNICATION GAP PROBLEM APPROACHES

·         Communication the benefits of the proposed system to the individuals

·         Provide assurance that you are genuinely concerned with making life better for those involved in the system

·         Get to know as many people involved in the system as soon as possible

PHASE 2: IDENTIFY INFORMATION NEEDS (BASIC APPROACHES)

• Identify the manager's primary job responsibilities
• Identify the means by which the manager is evaluated
• Identify the means by which the manager evaluates personal output
• Identify some of the major problems the manager faces

PHASE 3: SYSTEM REQUIREMENTS

• Output requirement
• Input requirement

PHASE 4: DEVELOP A SYSTEM ANALYSIS REPORT

• A summary of the scope and purpose of the analysis project
• An overall cost budget and timetable for the project to date
• Specification of system performance requirement

Find Information That Relate To Biometric Time and Attendance System

Biometric time and attendance system is one of the most successful applications of biometric technology. With the integration and use of biometric technology, it is easier to verify the time and attendance of their employees. Biometric time and attendance has taken a starring role in today's competitive markets. As labour cost becomes more and more a factor in determining the profitability of business, the ability to reduce employee theft has become a principal goal.

Due to this basic reason, we will only see many organisations by-passing the traditional punch clock and advancing to biometric time and attendance systems. One of the main advantages of a biometric time and attendance system is it avoids "buddy-punching". Buddy punching was a major loophole which employees could exploit in the traditional time attendance systems. Apart from that, biometric time and attendance systems fulfil all other basic features required.

A biometric time and attendance system will have a user specify whether the employee is clocking-in or clocking-out. By using finger prints to determine identity, buddy-punching problems can be totally eliminated as well as other fraud. Attendance of each employee is printed on the attendance report. The attendance report can easily be exported to facilitate for payroll purposes.

State the difference between Paper Based Information System & Paperless Information System

PAPER- BASED INFORMATION SYSTEM

·                     Provide lower degree of automatic

·                     Time consuming

·                     Work in batches

·                     Lower degree of control

·                     Do not involve optical scanner and bar-code merchandised

·                     Data update regularly

PAPER- LESS INFORMATION SYSTEM

·                     Provide higher degree of automation

·                     Less time consuming

·                     Not work in batches

·                     Higher degree of control

·                     Use of optical scanner and bar-coded merchandised

·                     Data update instantly

DISCUSS AND ELABORATE DISASTER RISK MANAGEMENT PROCEDURE

ESCALATION PROCEDURS
State the conditions under which a disaster should be declared.

ALTERNATE PROCESSING ARRANGEMENT
Most important part of disaster recovery plan is the specification of a backup site to be used if the primary computing site is destroyed or unusable.

EMERGENCE RESPONSE CENTER
When disaster strikes, all authority for data processing and computer operation is transferred to the emergence response team.

THE PERSONNEL REPLACEMENT PLAN
 Possibility of losing employees to the disaster must be considered.

THE SALVAGE PLAN
In some disaster it is possible to recover equipment and valuable records if quick action is taken.

THE PLAN FOR TESTING AND MAINTAINING THE SYSTEM
The disaster recovery plan should be tested every 6 months.

HOW DOES WIRETAPPING INTRUDERS POSE A THREAT TO INFORMATION SYSTEM?

A LARGE PORTION OF THE INFORMATION PROCESSED BY THE COMPANY'S COMPUTERS TRAVELS OVER WIRES AND CABLES ARE CALLED WIRETAPPER. SOME INFORMATION IS TRANSMITTED ONLY FROM ONE ROOM TO THE NEXT, AND OTHER INFORMATION MAY BE TRANSMITTED ACROSS THE COUNTRY VIA THE INTERNET. THESE LINES ARE VULNERABLE TO WIRE TAPPING, WHICH MAY BE DONE WITH EVEN INEXPENSIVE DEVICES THAT ARE CAPABLE OF PERFORMING THE TASK WITHOUT GIVING ANY CLUES THAT THE WIRE IS BEING TAPPED.  For example, a simple induction loop coiled around a terminal wire can pick up most voice and RS232 communications. More complex types of eavesdropping can be set up as well. Communications Security, it's important to physically secure all network cabling to protect it both from interception and from vandalism.

Most of the people in Malaysia think that credit card brings more disadvantages than advantages. Is that true? Yes, it is statisticly proven that credit cards bring more disadvantages. According to my parent’s experience, they use the credit cards oftenly until they get annoyed to have even a credit card. There are many peoples who are in the same boat. Credit cards brings more disadvantage because a person who is using a credit card wouldn’t know the limit of spending, can be exploit when the cards is stolen or loss and has to pay at least 10% of interest.  

Firstly, credit card users often encounter a problem that is spending without knowing their limits. They will just buy anything they like without checking the prices. Some wouldn’t know how much they spent for a particular things that they bought. Especially ladies, they will spend most on make-up products and so on without knowing their limits.

Moreover, credit cards also can be exploits when the cards has been stolen or lost. In most cases, lost credit card will be used by the thief within 24 hours if the credit card owner didn’t take an inisiatif to terminate the line. The loss of credit cards is also due to the carelessness of a credit card holder.

Other than that, with the usage or credit cards, credit card holders have to encounter another problem which is they have to pay at least 10 % of interest. The higher they spent on a particular month, the higher the rate of interest. In addition, if the payment is paid late, there will be an additional interest charged.

Paying at least 10% of interest, being exploit when the card is stolen or loss and didn’t know the limits of spending are the disadvantages of credit cards. Therefore, due to those disadvantages, it’s better for Malaysian citizen’s to reduce using credit cards.

VARIOUS TYPES OF COMMON BUSINESS EXPOSURE.

An exposure is the potential financial effect of an event multiplied by its probability of occurrence. There are eight types of exposure which are excessive cost, deficient revenue, loss of asset, inaccurate accounting, business interruption, statutory sanctions, competitive disadvantage and also fraud and embezzlement.

o   Excessive cost

Excessive cost reduces profits. Every profits made by an organization is potentially excessive.

o   Deficient revenues

Deficient revenues reduce profits. Bad debts expense on credit sales may be excessive.

o   Loss on assets

Asset may be lost due to natural disaster, theft and act of violence. An organization custody of a large quantity of assets, all of which is subject to loss.

o   Inaccurate accounting

Accounting policies and procedures may be error-prone, inappropriate or significantly different from those that are considered to be generally acceptable. Error may include valuation, timing or classification of transactions.

o   Business interruption

Business interruption may consist of a temporary suspension or ultimately the termination of operation and end of organization.

o   Statutory sanction

Statutory sanctions include any penalties that may arise from judicial or regulatory authorities who have jurisdiction over an organization and its operation.

o   Competitive disadvantage

Competitive disadvantage is the inability of an organization to remain viable in the market place. It might result from any combination of the previous exposures and also might result from ineffective management decisions.

o   Fraud and embezzlement

Fraud is the international perversion of truth in order to induce another to part with something of value or surrender a legal right. Embezzlement occurs when assets are fraudulently appropriated to one’s own use. Fraud and embezzlement may be perpetrated by outsiders against an organization or by insiders within the organization.

MID SEMESTER EXAMINATION IS AROUND THE CORNER!!!!!

         

          Exam! Exam! Exam! Everyone is tensed up for exam and same goes to me. My mid semester examination is just around the corner. Apart from that, I have 5 subjects to cope with which are Accounting Information System (AIS), Taxation, Financial Statement Analysis, Financial Management and also Financial Accounting IV. All those subjects are tough.

         I’m not really prepared as I have to do assignments and tutorials. I have just finished writing all my notes. Moreover, I only left 1 week to go. I have rush myself to revise all my exercises too. This is the first time that I’m going to write my exams on weekend which I had never done before. I hope I will do my best for my exam. In conclusion, I would also like to wish my classmates best of luck and pass with flying colours..

DIFFERENTIATE THE UBS TERMS BELOW:

*~*PERIOD VS ACCOUNTING PERIOD*~*

Period refers to calendar year such as year by year.

Accounting period refers to period which a firm prepares its internal or external accounts. It is the interval of time for the firm to report its financial statements as annually, quarterly or monthly.

*~* ADD ENTRY VS QUICK ENTRY*~*

Add entry refers to a single transaction procedure where debit and credit should be entered to complete double entry concept.

Quick entry refers to double transaction procedure where double entry and master account should be entered to generate the other side of double entry automatically.

*~*CLEAR FILE/GENERATE SAMPLE CHART VS DELETE UNWANTED TRANSACTION*~*

Clear file/generate sample chart refers to an account that will clear all the accounts that had done. To clear the account, choose no.6 under housekeeping.

Delete unwanted transaction refers to the transactions which is needed to be deleted. To delete the unwanted transaction, firstly, choose print batch of transaction under transaction. Then select the transaction that need to be deleted. Type (**********) on the reference number and make the debit and credit zero.

*~*EDIT VS V.EDIT*~*

Edit refers to a transaction that allows users to change the transaction only once.

V.Edit refers to transaction that allows users to change more than one transaction in a batch at the same time.

WHAT MAKES A GOOD COMMERCE SERVER?

What are commerce servers??? Commerce server is actually a specialized types of web server with various commerce related features. The features of commerce server are:

• Support the Secure Electronic Transaction (SET) protocol.                 It is a protocol that involves encrypting all communication between the client and server and ensures that the transactions are private and free from outside manipulation.
•  Support for specialized types of client and server authentication such as digital certificates which ensures both the client and server of each other identity.
• Enhanced security features such as multilevel security access and detailed transaction logging.
• On-line credit card or bank verification

WHY FLOWCHART IS IMPORTANT FOR ACCOUNTING INFORMATION SYSTEM?

Flowchart is an analytical technique that used to describe some aspect of an information system in a clear, concise and logical manner. Flowchart is also a type of diagram that represents an algorithm or process that shows the steps as boxes of various kinds by connecting with arrows.

 

The importance of flowchart is the business data processing will become computerized. Moreover, it develops a comprehensive understanding of information, data and ideas flows together. Flowchart is also important as the auditors used it to analyse distribution of documents.

SIX (6) UBS SKILLS THAT I HAVE LEARNED TODAY

The first UBS skill that I have learned today is maintaining debtor listing.

v  Choose debtor file maintenance under debtor listing.

v  Type all data required such as a/c no, name of the company and so on.

v   Then click save to save it.

The second UBS skill is maintaining creditors listing.

v  It is the same procedures of maintaining debtor listing.

The third UBS skills is general

v  Type the business transactions and required information.

The fourth UBS skill is transactions.

v  I am supposed to choose either add entry or quick entry to perform the transaction.

v  I had choose quick entry because it is shorter than the add entry.

The fifth UBS skill is housekeeping.

v  I’m supposed to choose setup.

v  Then choose account type description settings.

The sixth UBS skill is report.

v  Under the report column, I’m advised to check the account transactions that have done.

v  Then, check the trial balance, profit and loss account and balance sheet.

v  Moreover, I should check the bank account, sales account, purchase account and so on.

Lastly, I was advised to do backup under backup and restore. This is actually to backup our folders which have done. 

WHAT ARE 3 MAIN BUSINESS PROCESS IN AN ORGANIZATION???

This is about 3 main business processes in organization. A business process is a collection of related tasks that involve data, organization units and logical time sequence.

PRIMARY BUSINESS PROCESS

MARKETING

• Ø  Creates communicates delivers the value to the customers and maintains the relationship with customers.
• Ø  Generates the strategy that underlies sales techniques, business communication, and business development.

OPERATION

• Ø  jobs or tasks consisting of one or more elements or subtasks, performed typically in one location.

SERVICES

• Ø  Provide the customer a helping hand and satisfy the customer with service
• Ø  Examples of services are purchasing and ordering.

INBOUND SALES LOGISTICS

• Ø  Examples are inventory control and return to supliers.
• Ø  Represents the major process in to plan inbound sales logistic jointly with outbond transportation volumes to increase consolidation

OUTBOUND SALES LOGISTICS

• Ø  Examples are collection and shipping.

SUPPORTING BUSINESS PROCESS

•     HUMAN RESOURCES
•     TECHNOLOGY DEVELOPMENT
•     PROCUMENT
•     FILM INFRASTRUCTURE