THREE (3) UBS SKILLS THAT I HAVE LEARNED TODAY

In today’s class I learn about UBS accounting system. Everyone wonder  what is UBS system. UBS accounting system is one of the most popular account or accounting software in Malaysia. It is famous because of its easy-to-use features and great flexibility. Now it comes with UBS Assets Register, a handy tool to manage your fixed assets and calculate depreciation. There are two types of transaction which is add entry (for capital and purchase transaction) and quick entry (for all transaction).

The first skill is Housekeeping.

• v  There were 7 options but my lecturer advises me to select one option which is known as Setup.
• v  After selecting it appears General Setup. General setup is all about company profiles. I was advice to clear the other company profile since they were updated by other students.
• v  Then I proceed with next step which is UBS interface. At the UBS interface, I was asked to type the user, password and date.
• v  And followed by company name, address and ROC number.

The second skill is General.

• v  In general, I selected General Ledger a/c Maintenance. This enable us to create new ledger account with its information for an existing account, modify or delete it.
• v  Then, I have to click the add icon for the information to be added such as the account number and description for instant 1000/00 for capital.
• v  If there is a special account we have to click special account for example PV is for bank a/c.
• v  An alphabet is given to every account type for classifying accounts. For capital is A, fixed asset is D and bank is F.
• v  To check the information that was keyed in, I was asked to choose print chart of accounts icon under general.

The third skill is transaction.

• v  In transaction, I was asked to select organize batch icon. Then I selected batch number 5 which is cash book (bank).
• v  I was required to fill up the account number, date, Reference number, description of debit and credit and the period (1-12).
• v  It will automatically save and appears below in the transaction.
• v  Next to check the information that was keyed in, I was asked to choose print batch of transaction under transaction.
• v  It will ask us to key in the numbers we have done and we will be able to see the total amounts of the accounts.

In brief, I have learned three UBS skills which are very useful in Accounting Information System (AIS). Moreover, with this UBS system it makes our life easier to do all the transaction faster rather than the normal way that we use daily to do our accounts.